Privacy Policy

Privacy Policy

Last updated: March 17, 2026

1. Introduction Welcome to Nico Gallery ("we", "us", or "our"). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your personal information when you visit our website, contact us, or use our creative and design services.

Nico Gallery is the trading name of Mykola Tymoshenko, based in Crieff, Scotland.

2. The Data We Collect About You Currently, we only collect personal data that you voluntarily provide to us when you inquire about our services or become a client. This may include:

• Identity Data: First name, last name, or business name.

• Contact Data: Email address, billing address, and telephone number.

• Project Data: Any files, brand guidelines, or information you provide to us to complete your design, photo, or video project.

• Financial & Transaction Data: Details about payments to and from you, and records of services you have purchased (we use secure third-party payment methods like bank transfers or payment links and do not store your credit card details).

Note: As our website is hosted on Google Sites, Google may collect basic technical data (such as your IP address or browser type) necessary for the website to function securely.

3. How We Use Your Personal Data Under the UK General Data Protection Regulation (UK GDPR), we must have a lawful basis to process your data. We use your data primarily to perform the contract we are about to enter into or have entered into with you. Specifically, we use it to:

• Respond to your inquiries and provide quotes.

• Process and deliver your creative orders (photography, design, editing, etc.).

• Manage our relationship with you, including invoicing and customer support.

• Maintain basic accounting and legal records as required by UK law.

4. Data Sharing and Third Parties We do not sell your personal data to anyone. However, to deliver our services effectively, we may share your data with:

• Freelance Professionals: If a project requires specific expertise, we may engage trusted freelance contractors. We only share the specific data and project files strictly necessary for them to complete their assigned tasks under strict confidentiality.

• Service Providers: We use standard business tools (such as Google Workspace for email and file storage, and banking services for payments) which act as data processors.

5. Data Security & Retention We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including satisfying any legal, tax, or accounting requirements.

6. Your Legal Rights Under UK data protection laws, you have rights regarding your personal data, including the right to:

• Request access to your personal data.

• Request correction of inaccurate data.

• Request erasure of your personal data.

• Object to processing or request restriction of processing your data.

If you wish to exercise any of the rights set out above, please contact us.

7. Changes to This Policy As our startup grows, we may introduce new features to our website (such as advanced analytics, online booking systems, or CRM tools). If we change how we handle your data, we will update this Privacy Policy accordingly.

8. Contact Details If you have any questions about this Privacy Policy or our privacy practices, please contact us at: Email: nicholas@nicogallery.com